OSBA Policies

Table of Contents

Ontario Basketball Association Policies

As a member of Ontario Basketball, the Ottawa South Basketball Association follows the OBA:


The purpose of this Code of Conduct is to ensure a safe and positive environment by instituting a Zero Tolerance Policy. Ontario Basketball (OBA) is committed to providing a sport environment in which all individuals are treated with respect and dignity. All Individuals will be aware that there is an expectation, at all times, of appropriate behavior consistent with the values of the OBA. Conduct that violates this Code may be subject to disciplinary action enforced by the OBA’s Discipline and Fair Play committees.

Application of this Code

This Code of Conduct applies to conduct that may arise during the course of OBA business, activities and events. This includes but is not limited to its office environment, competitions, practices, training camps, tryouts, travel and any meetings of the OBA.


All Individuals have a responsibility to:

a) Maintain and enhance the dignity and self-esteem of OBA members and other Individuals by:
i. Demonstrating respect to individuals regardless of body type, physical characteristics, athletic ability, gender, ancestry, colour, ethnic or racial origin, nationality, national origin, sexual orientation, age, marital status, religion, political belief, disability or economic status.
ii. Focusing comments or criticism appropriately and avoiding public criticism of athletes, coaches, officials, organizers, volunteers, employees and members.
iii. Consistently demonstrating the spirit of sportsmanship, sport leadership and ethical conduct.
iv. Consistently treating individuals fairly and respectfully.

b) Refrain from any behavior that constitutes harassment, where harassment is defined as comment or conduct directed towards an individual or group, which is offensive, abusive, racist, sexist, degrading, or malicious.

c) Refrain from any behavior that constitutes sexual harassment, where sexual harassment is defined as unwelcome sexual comments and sexual advances, requests for sexual favors, or conduct of a sexual nature.

d) Comply at all times with the bylaws, policies, procedures, rules and regulations of Ontario Basketball.

Ottawa South Basketball Policies

1. Facilities

Availability of Court Time

OSBA enjoys gym space as a result of our application to the Ottawa Carleton Catholic School Board, the Ottawa Carleton District School Board, le Conseil des écoles publiques de l'Est de l'Ontario, and le Conseil des écoles catholiques du Centre-Est.

The use of school gyms is a privileges and OSBA players and parents are asked to respect all facilities and school workers are at times. The future use of school gyms is dependent on proper use of the gyms by all OSBA teams. If misuse or damage occurs it could result in the OSBA losing the use of the school.

Any deliberate misuse of our facilities may be subject to relevant disciplinary procedures.

Scheduling Conflicts

Some conflicts and rescheduling are unavoidable given the number of players, activities, and demands on these facilities. However, we work closely with those in charge of the facilities and do our best to minimize unexpected conflicts and to keep rescheduling of games and practices to a minimum.

Rules of Conduct

Please remember that we are visitors in the facilities that we use. Therefore, it is important that you respect representatives of the facilities. In general, please stay in the assigned gym - i.e., don't roam around and don't bounce basketballs anywhere but inside the gym. Also, for safety reasons, please keep wet shoes/boots off the gym floors. This is the primary cause of injuries. Finally, it is important that you clean up after yourself - don't leave wrappers and containers behind after you are done playing.

All players, coaches and parents must adhere to the following gym rules:

  • No players are allowed in the school facility without their coach and/or assistant coach.
  • Only OSBA registered coaches can provide supervision of players, and must be certified for the appropriate level of play.
  • No player can leave the gym premises without permission of an OSBA coach.
  • No bouncing of basketballs in school hallways.
  • No street shoes are to be worn in the gym by ANYONE. Boots and overshoes must be removed by everyone, including spectators before entering gyms.
  • No equipment is to be removed from the gym and must be returned to its proper storage area after use. This includes things such as basketballs, clocks, tables, chairs etc.
  • No food or drink (other than water) is to be taken into the gym.
  • Groups must assist in set up and clean up, including tables, chairs, clocks, picking up garbage, etc.
  • All areas of the school are off limits except for the gym and the hallways used to get to and from the gym. Please ensure all siblings are in the gym ONLY.

2. Insurance

OSBA is a member of Ontario Basketball and, as a result, each player is provided insurance according to the OBA coverage.

3. Playing Outside the Designated Age Group

Parents who feel that their child is above the skill level of his/her designated age group may make a request to the OSBA for their child to play outside of his/her designated age group.

Upon review by the OSBA executive, players may be allowed to play outside of their designated age group if there are not enough players to make a team at the higher age group and if the coaches of both teams involved, feel it is in the best interest of the player and team.

Rules of Conduct

When a request has been received by an OSBA Coach for a player to "play-up", the decision to allow a player, whether recreational or competitive, to play up a division rests with the designated executive member in consultation with the coaches involved in the request.


Upon request by either a parent or by a coach that a player be considered to play in the age level above the one he/she qualifies for, the process shall be as follows:

  1. The player registers and try-outs with his/her appropriate age group.
  2. The player will be assessed by the team coach of the appropriate age group for which he/she is registered.
  3. The coach shall request that another coach assist with the evaluation.
  4. If both coaches determine that the request has merit, a request will be made to the coach of the next age group level to assess the player's skills and ability. A placement request will then be made to the OSBA executive.

The request for evaluation and playing up may be denied if:

  • There is not sufficient space on the next-level-up team available for this player.
  • It would mean that player within the Association would not be able to play basketball in his/her appropriate age group.

4. Refunds

For OSBA House League programs (U10, U12, U14, U16 and U19)

OSBA will grant a full refund, less a $25 administration fee, for all withdrawal requests received by October 1.

OSBA will grant a 50% refund, less a $25 administration fee, for all withdrawal requests received between October 2 and November 30.

All withdrawal requests must be submitted to the OSBA Administrator

No refunds will be granted after November 30.

For OSBA Small Ball Sessions

OSBA provides a 14 day grace period from the start of any U7 session to request a full refund, less a $25 administration fee.  All withdrawal requests must be submitted to the OSBA Administrator.

For OSBA Competitive Programs

Once a player accepts a place on a team competitive registration fees are non-refundable regardless of the time of withdrawal.

For Spring, Summer, Skill Sessions, Tryouts, and Pre-Season Programs

Registration fees are non-refundable regardless of time of withdrawal for all tryouts, Spring, Summer, pre-season programs, and skill sessions.

5. Uniform Policy

ALL OSBA players will receive a reversible pinney as part of their registration fee.

House League players will use this pinney and will be asked to supply a pair of black shorts for all games.

Competitive players may be required to purchase an approved OSBA uniform. Uniform pricing and details will be made available near the start of each season.

Care of Uniforms

Please ensure that you wash light and dark tops separately, in cold water and hang to dry. Do not put any jerseys or shorts in the dryer.

Practice Attire

Uniforms are NOT to be worn to practice. Instead, the player should wear a T-shirt and shorts NOT SUPPLIED by the OSBA.

  • Cut-offs, pockets, pockets turned inside out, pocket openings, tears in the fabric, belt loops, and loose strings are not allowed.
  • Pajama bottoms and long pants are not allowed.
  • Players must have proper non-marking footwear. No outdoor shoes, boots, or dress shoes should be worn.

The OSBA registration system, powered by TeamSnap, maintains a database of all players registered in current and previous seasons. In addition to standard information such as name, address, phone number(s) and birth date, the registration system stores the name and phone number of an emergency contact, fee payment details and status, descriptions of player health problems, player team requests and assignment, and a history of team and coach assignments for each player.

Player health information provided by parents on the registration form is provided to coaches and division conveners for the sole purpose of ensuring the maximum level of safety possible for the participant during games and practices. Financial information beyond the indication that the player has or has not paid his / her fees, is handled exclusively by the OSBA Administrator and is not shown on any forms, printouts or documents outside the registration system. Communication of financial matters (e.g. fee payments) is by email directly from the OSBA Administrator to the concerned parent.

The information in the registration system is for the exclusive use of OSBA and is used solely for the purpose of administering OSBA programs. OSBA will not provide any player information to anyone outside the OSBA Executive and coaches. Coaches are required to destroy all player information other than team player lists and personal notes at the end of each season.

A printout of the player information record for any registered player is available to a player’s parent or legal guardian upon receipt of a written (signed) request to the OSBA Administrator. Players who are 18 years-of-age or older may acquire a printout of their player information and history records upon receipt of a written (signed) request to the OSBA Administrator. Please understand that under the Canada’s privacy statutes, the OSBA cannot provide parents of adult players with their child’s player information or history records.


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